State Registration

Florida Junior Thespian State Festival 2011 Web Based Registration Instructions This document contains directions to assist you with registering your group’s people and events online.

PLEASE READ EVERYTHING

IF YOU ARE A NEW SPONSOR TO A TROUPE OR IF YOU ARE A NEW TROUPE REGISTERING FOR THE FIRST TIME, PLEASE CONTACT JONATHAN GUST TO GET YOUR PASSWORD SET UP AT JGUST1@YAHOO.COM. IF YOU REGISTERED LAST YEAR, IT IS YOUR E-MAIL ADDRESS AND YOUR PASSWORD IS "TROUPE0(LAST 3 DIGITS OF YOUR TROUPE NUMBER)", Example: troupe0549 is the password for troupe 88549

Step 1: Prepare your information for registration.
You should have an alphabetized list of all students and adults. Enter the first name and last name in the appropriate areas. Remember, you must have one chaperone per every 10 students.
Have a list of all of your performance and technical events ready. Remember, you can only register 10 Performances and 5 Technical Events. Please make sure you know names and titles for each event. All events presented at the state festival MUST be the same as the ones that received a SUPERIOR or Excellence at your district competition. You are allowed to bring a max of 5 Excellences to state. All entries will be verified by your District.
Make sure you know of any time conflicts your students may have. You will be asked to make those notations when we register each event.
Please follow this guide:
Monologue: John Doe Streetcar Named Desire
Duet Acting: Doe & Jones Streetcar Named Desire
Ensemble Acting: Doe and Company Streetcar Named Desire
Solo Musical: John Doe Bring Him Home/Les Miserables
Duet Musical: Doe & Jones Anything You Can Do/Annie Get Your Gun
Small Group Musical: Doe & Company Single Man Drought/I Love You, You’re Perfect
Large Group Musical: Doe & Company Skid Row/Little Shop of Horrors All Technical events:
Pantomine:This category may have one person, two people, or a group. Follow the examples above. If it is for a single performer, type the full name. If it is a duet type the last names of each performer separated by an ampersand. If it is a group, use one last name and add "& Company". You must include a title for the original pantomime. Please do not use "untitled". Create a name.

Step 2: Access the registration website:
http://eventweb.webhop.net:8080/eventweb
To enter the site, you will need to input your designated e-mail address as directed by your District chair. If this is not a valid email address, please contact jgust1@yahoo.com or your District chair to correct the address for you. Your password will be the word "troupe" followed by your four digit troupe number (no space between, use zeros to pad if necessary, for example "troupe0099").

Step 3: Once you are in the system, you should go to the tab labeled "

PERSON". You will add each of your students and adults on this page. You can input students and adults together. Just make sure you are clicking the correct choice for each entry.

Step 4: After you have entered all of your chaperones and students, you are ready to begin entering your events. Click on the
EVENT tab. The order of event entry does not matter, you can enter whatever event you want first. Please refer to the examples at the beginning of these instructions to insure you input the information correctly.
Enter the name of the participants ("Name" for solo events, "Name & Name" for duets, and "Name & Company" for all group events). Click on the names of each participant in an entry. You can select multiple peoples from the scroll down list by holding your CTRL button and pressing ENTER for each student in the event. You must select a student from this list even for solo events.
Scroll down the available
CATEGORY and select the correct event from the list.
Fill in the title of the piece. Please use the format shown in the examples above. This is also the field to asterisk pieces with adult content.
Any scheduling issues or special needs that need to be addressed should be put in the NOTE section. For example, if you have a student who MUST perform after or before a certain time, this would be the place to indicate that need. Accommodations are NOT guaranteed. We will do our best.

Step 5: After you have entered all of your information, click on the tab that says

BILLING. Please check to make sure you have the correct number of students and chaperones registered. Check to make sure you have the correct number of entries for each category. If there is a mistake, double check the information you entered by going back to the EVENT or PERSON tab. If everything is fine, click on the REGISTER button. This will automatically attempt to print an invoice for you. Once you have pushed the REGISTER button, you will NOT be allowed to go back and make ANY changes. Make sure your registration is correct and complete before you push the REGISTER button. FLORIDA THESPIANS DOES NOT REFUND MONEY.
As long as you do not press the REGISTER button, you can leave the site and return anytime during the registration period to finish your submission. Make sure your registration is correct BEFORE you finalize by clicking REGISTER.

Step 6: Take your invoice to your bookkeeper and have a check cut for the amount on the invoice. Make sure you send a copy of the invoice and your school check for the total amount to the festival as shown to the person and address shown on the billing page.

This registration site will be locked at midnight on January 17, 2012. The paperwork and check must be postmarked on or before January 20, 2011. Check the website for the details about submission.